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Calculators & Tools, Event Planning

How Many Servers and How Much Food Needed for Your Event

Planning a party can be a lot of fun, but figuring out all the details can be a bit tricky. One of the big questions you might have is: How many servers will I need, and how much food should I order? Don’t worry, you’re in the right place!

In this blog, we’ll walk you through exactly how to calculate the number of servers you’ll need and how much food to have ready, no matter the size of your event. So, let’s dive in and get your party planning started on the right foot!

How Many Servers Do I Need For My Party?

A good rule of thumb is to have one server for every 25 guests, but here are some more detailed guidelines to help you figure out exactly how many servers you’ll need for your event:

  • Bartenders: Plan for one bartender for every 50 guests.
  • Seated Dinners: You’ll need one server for every two tables.
  • Buffet Style: Assign one server for every 40 guests.

how many servers

How Much Food Do I Need For My Event?

When planning the food for your event, here’s a straightforward guide to help you determine the right amounts:

  • Full Meals: For a complete meal, estimate about 1 pound of food per adult and 1/2 pound per child.
  • Entrees: For main dishes, allot about 6 ounces of meat per person.
  • Sides: Aim for a total of 1.5 cups per person. If you’re serving multiple side dishes, the combined amount should equal 1.5 cups.
  • Bread: Provide 2 pieces per person, as bread is generally a crowd-pleaser.
  • Desserts: If you’re serving cake or pastries, plan for one piece per person. For soft desserts like ice cream or pudding, plan on 5 ounces per person.

We’re here to help you get your party planning right, so if you have any questions about party rentals or specifics for your event, feel free to email us at info@reventals.com.

appetizers

FAQ’s

1. How much food do I need for a party of 40?

For a party of 40, you should plan on having about 40 pounds of food if you are serving a full meal, which averages to about 1 pound per adult. If you are only serving appetizers, plan for approximately 240 appetizers total, which works out to about 6 per person.

2. How much food do I need for a party of 50?

If you are hosting a party for 50 people and serving a full meal, aim to provide 50 pounds of food for adults. For a party where only appetizers are served, you should prepare around 300 appetizers or 6 per person.

3. How much food do I need for a party of 100?

For a larger gathering of 100 adults, you will need about 100 pounds of food for a full meal. If the event is focusing on appetizers only, you should prepare about 600 appetizers, ensuring each guest can have about 6.

4. How much food per person should I plan for a party?

Typically, if serving a full meal, plan for 1 pound per adult and 1/2 pound per child. For events where only appetizers are provided, plan to offer 6 appetizers per person.

5. How many servers will I need for my event?

  • For a general gathering, one server per 25 guests is a standard rule.
  • If you have a bar, add one bartender for every 50 guests.
  • For seated dinners, one server per two tables is typical.
  • For buffet-style meals, one server per 40 guests should suffice.

Where to Rent Catering Equipment

Don’t let a vendor ruin your event! In the past, locating quality vendors that have everything you need for an event was a pain. That’s why we launched Reventals, an online marketplace that helps people find the rentals they need – without the hassle.

Additional Resources for Planning the Perfect Event

Check out these blogs:

Candace Leak
Candace is a 3x Start-up Founder and Certified Event Rental Professional (CERP). She geeks out on brainstorming bold ideas and then actually brings some of them to life. She is currently the CEO of Reventals, where her mission is to reduce overconsumption by making it as easy to rent as it is to buy.

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Reventals Event Rentals

Your Privacy Rights

Introduction

Vendeze, Inc (“Vendeze” or “we” or “us”) has created this Privacy Policy in order to disclose its use of consumer data collected about you. This Privacy Policy is effective as of April 1, 2015. Any questions regarding this policy should be directed by email to candace@loanables.com. You may also contact Vendeze at 4705 Eagle Feather Dr., Austin, TX 78735. The following discloses Vendeze’ information gathering and dissemination practices for its social networking applications and website.

Information Collected and Received

Vendeze may collect or receive information about each person who registers with the Vendeze website and/or applications including, but not limited to, user name, password, first and last name, email address, street address, gender, occupation, and interests. Vendeze also collects information on the pages you access and other information you may volunteer, such as survey information. Vendeze may also collect user location information, as further described in the “Global Positioning System” paragraph below.

Uses of Information

WE WILL NEVER SELL YOUR EMAIL ADDRESS, OR ANY OTHER PERSONAL INFORMATION, TO ANY THIRD PARTY WITHOUT YOUR PERMISSION. EVER.

Except as described in this section, we will not disclose your personal information to any third party without notifying you of our intent to share the information and giving you an opportunity to prevent your information from being shared.

From time to time, we may partner with companies based on the interests of our users. These partner companies will never see your email address or any other information that could identify you or be used to contact you directly.

Any exceptions to this policy of sharing your name, address or email address with a partner company will be done only with your permission.

Vendeze reserves the right to disclose information when required by law.

We occasionally use other companies to perform services necessary to our operations. In the course of providing these services, those companies may have access to your personal information. By contractual agreement, those companies must treat your information in accordance with this Privacy Policy. However, we will not be liable for any damages that may result from the misuse of your personal information by these companies.

Vendeze may use your IP address to help diagnose problems with Vendeze’ server and to administer Vendeze’ web site. Your IP address may also be used to help identify you and your online profile and to gather broad demographic information.

The Vendeze site registration form requires users to give Vendeze contact information (such as your name and email address) and demographic information (such as your zip code, age, or income level). Vendeze uses your contact information from the registration form to send you information about Vendeze and promotional material from some of Vendeze’ partners. Your contact information may also be used to contact you when necessary. Vendeze may use demographic and/or profile data to tailor the your experience on the Vendeze website and/or applications, show you content that Vendeze thinks you may be interested in, and display content according to your preferences. The demographic and profile data will be shared with third parties ONLY on an aggregate basis. Furthermore, Vendeze shall have the right to retain records of all data pertaining to use of the website and applications including, but not limited to, usage, activity logs, and click-throughs. Vendeze may disclose such data to third parties provided it is grouped with other Vendeze users’ data and is presented in an aggregate form.

We may also disclose, on an anonymous basis, statements made by our users.

Children’s Privacy

We do not knowingly collect any information from anyone who we know to be under the age of 13. If you are under the age of 18, you should use this website only with the involvement of a parent or guardian and should not submit any personal information to us. If we discover that a person under the age of 13 has provided us with any personal information, we will use commercially reasonable efforts to delete such person’s personal information from all Vendeze systems.

Global Positioning System

Global Positioning System (GPS) tracking technology may need to be enabled in Vendeze products and services in order to determine the location (latitude and longitude) of users of the Vendeze products and services. This information is transmitted to Vendeze, Vendeze’ users, and temporarily stored by Vendeze. Vendeze does not provide this information to any other third party. This information is used in conjunction with Vendeze’ applications.

Security

Vendeze uses industry-standard technologies when transferring and receiving consumer data exchanged between Vendeze and other companies to help ensure its security. This site has security measures in place to protect the loss, misuse and alteration of the information under Vendeze’ control. Vendeze’ servers are backed up regularly and protected by security systems.

Cookies

“Cookies” are small pieces of information that are stored by your browser on your computer’s hard drive. The Vendeze site uses cookies to keep track of your session, shopping cart, and advertising delivery. Vendeze may also use cookies to deliver content specific to your interests and to save your password. Vendeze may use an outside ad company to display ads on the Vendeze site. These ads may also contain cookies. While Vendeze uses cookies in other parts of its web site, cookies received with banner ads are collected by Vendeze’ ad company and Vendeze does not have access to this information.

We may use standard Internet technology, such as web beacons and other similar technologies, to track your use on our sites and software. We also may include web beacons in promotional e-mail messages or newsletters to determine whether messages have been opened and acted upon. The information we obtain in this manner enables us to customize the services we offer our users to deliver targeted advertisements and to measure the overall effectiveness of our online advertising, content, programming or other activities.

We may allow third parties, including our authorized service providers, advertising companies, and ad networks, to display advertisements on our site and/or software. Vendeze and these companies may use tracking technologies, such as cookies, to collect information about users who view or interact with these advertisements and connect to the Vendeze properties and/or software. Our properties do not provide any personal information to these third parties. This information allows Vendeze and these companies to deliver targeted advertisements and gauge their effectiveness.

Do Not Track Requests.

Your web browser may have a setting that allows you to automatically send a “Do Not Track” message to the websites you visit. Vendeze does not currently have technology to respond to such requests.

Links

Vendeze may create links to other web sites. Vendeze will make a reasonable effort to link only to sites that meet similar standards for maintaining each individual’s right to privacy. However, many other sites that are not associated or authorized by Vendeze may have links leading to our site. Vendeze cannot control these links and Vendeze is not responsible for any content appearing on these sites.

Amendments

Vendeze may amend this policy at any time. If Vendeze is going to use personally identifiable information collected through the Vendeze site in a manner materially different from that stated at the time of collection, Vendeze will notify users via email and/or by posting a notice on the Vendeze site for thirty (30) days prior to such use. This Privacy Policy may not be otherwise amended except in a writing that specifically refers to this Privacy Policy and is physically signed by both parties.

Successors and Assigns

This Privacy Policy inures to the benefit of successors and assigns of Vendeze.

Contacts

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this web site, you can contact info@vendeze.com. Upon request, Vendeze will provide you with access to information (e.g., name, address, phone number) that Vendeze collects and maintains about you. This site gives you the following options for changing and modifying information previously provided: (i) email: info@vendeze.com; or (ii) visit vendeze.com.

Opt-Out

The Vendeze site provides users the opportunity to opt-out of receiving communications from Vendeze. To opt-out of receiving our communications, you can (i) send email to info@vendeze.com; or (ii) send postal mail to: Vendeze, INC, 4705 Eagle Feather Dr., Austin, TX 78735.

Your Privacy Rights

Introduction

Vendeze, Inc (“Vendeze” or “we” or “us”) has created this Privacy Policy in order to disclose its use of consumer data collected about you. This Privacy Policy is effective as of April 1, 2015. Any questions regarding this policy should be directed by email to candace@loanables.com. You may also contact Vendeze at 4705 Eagle Feather Dr., Austin, TX 78735. The following discloses Vendeze’ information gathering and dissemination practices for its social networking applications and website.

Information Collected and Received

Vendeze may collect or receive information about each person who registers with the Vendeze website and/or applications including, but not limited to, user name, password, first and last name, email address, street address, gender, occupation, and interests. Vendeze also collects information on the pages you access and other information you may volunteer, such as survey information. Vendeze may also collect user location information, as further described in the “Global Positioning System” paragraph below.

Uses of Information

WE WILL NEVER SELL YOUR EMAIL ADDRESS, OR ANY OTHER PERSONAL INFORMATION, TO ANY THIRD PARTY WITHOUT YOUR PERMISSION. EVER.

Except as described in this section, we will not disclose your personal information to any third party without notifying you of our intent to share the information and giving you an opportunity to prevent your information from being shared.

From time to time, we may partner with companies based on the interests of our users. These partner companies will never see your email address or any other information that could identify you or be used to contact you directly.

Any exceptions to this policy of sharing your name, address or email address with a partner company will be done only with your permission.

Vendeze reserves the right to disclose information when required by law.

We occasionally use other companies to perform services necessary to our operations. In the course of providing these services, those companies may have access to your personal information. By contractual agreement, those companies must treat your information in accordance with this Privacy Policy. However, we will not be liable for any damages that may result from the misuse of your personal information by these companies.

Vendeze may use your IP address to help diagnose problems with Vendeze’ server and to administer Vendeze’ web site. Your IP address may also be used to help identify you and your online profile and to gather broad demographic information.

The Vendeze site registration form requires users to give Vendeze contact information (such as your name and email address) and demographic information (such as your zip code, age, or income level). Vendeze uses your contact information from the registration form to send you information about Vendeze and promotional material from some of Vendeze’ partners. Your contact information may also be used to contact you when necessary. Vendeze may use demographic and/or profile data to tailor the your experience on the Vendeze website and/or applications, show you content that Vendeze thinks you may be interested in, and display content according to your preferences. The demographic and profile data will be shared with third parties ONLY on an aggregate basis. Furthermore, Vendeze shall have the right to retain records of all data pertaining to use of the website and applications including, but not limited to, usage, activity logs, and click-throughs. Vendeze may disclose such data to third parties provided it is grouped with other Vendeze users’ data and is presented in an aggregate form.

We may also disclose, on an anonymous basis, statements made by our users.

Children’s Privacy

We do not knowingly collect any information from anyone who we know to be under the age of 13. If you are under the age of 18, you should use this website only with the involvement of a parent or guardian and should not submit any personal information to us. If we discover that a person under the age of 13 has provided us with any personal information, we will use commercially reasonable efforts to delete such person’s personal information from all Vendeze systems.

Global Positioning System

Global Positioning System (GPS) tracking technology may need to be enabled in Vendeze products and services in order to determine the location (latitude and longitude) of users of the Vendeze products and services. This information is transmitted to Vendeze, Vendeze’ users, and temporarily stored by Vendeze. Vendeze does not provide this information to any other third party. This information is used in conjunction with Vendeze’ applications.

Security

Vendeze uses industry-standard technologies when transferring and receiving consumer data exchanged between Vendeze and other companies to help ensure its security. This site has security measures in place to protect the loss, misuse and alteration of the information under Vendeze’ control. Vendeze’ servers are backed up regularly and protected by security systems.

Cookies

“Cookies” are small pieces of information that are stored by your browser on your computer’s hard drive. The Vendeze site uses cookies to keep track of your session, shopping cart, and advertising delivery. Vendeze may also use cookies to deliver content specific to your interests and to save your password. Vendeze may use an outside ad company to display ads on the Vendeze site. These ads may also contain cookies. While Vendeze uses cookies in other parts of its web site, cookies received with banner ads are collected by Vendeze’ ad company and Vendeze does not have access to this information.

We may use standard Internet technology, such as web beacons and other similar technologies, to track your use on our sites and software. We also may include web beacons in promotional e-mail messages or newsletters to determine whether messages have been opened and acted upon. The information we obtain in this manner enables us to customize the services we offer our users to deliver targeted advertisements and to measure the overall effectiveness of our online advertising, content, programming or other activities.

We may allow third parties, including our authorized service providers, advertising companies, and ad networks, to display advertisements on our site and/or software. Vendeze and these companies may use tracking technologies, such as cookies, to collect information about users who view or interact with these advertisements and connect to the Vendeze properties and/or software. Our properties do not provide any personal information to these third parties. This information allows Vendeze and these companies to deliver targeted advertisements and gauge their effectiveness.

Do Not Track Requests.

Your web browser may have a setting that allows you to automatically send a “Do Not Track” message to the websites you visit. Vendeze does not currently have technology to respond to such requests.

Links

Vendeze may create links to other web sites. Vendeze will make a reasonable effort to link only to sites that meet similar standards for maintaining each individual’s right to privacy. However, many other sites that are not associated or authorized by Vendeze may have links leading to our site. Vendeze cannot control these links and Vendeze is not responsible for any content appearing on these sites.

Amendments

Vendeze may amend this policy at any time. If Vendeze is going to use personally identifiable information collected through the Vendeze site in a manner materially different from that stated at the time of collection, Vendeze will notify users via email and/or by posting a notice on the Vendeze site for thirty (30) days prior to such use. This Privacy Policy may not be otherwise amended except in a writing that specifically refers to this Privacy Policy and is physically signed by both parties.

Successors and Assigns

This Privacy Policy inures to the benefit of successors and assigns of Vendeze.

Contacts

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this web site, you can contact info@vendeze.com. Upon request, Vendeze will provide you with access to information (e.g., name, address, phone number) that Vendeze collects and maintains about you. This site gives you the following options for changing and modifying information previously provided: (i) email: info@vendeze.com; or (ii) visit vendeze.com.

Opt-Out

The Vendeze site provides users the opportunity to opt-out of receiving communications from Vendeze. To opt-out of receiving our communications, you can (i) send email to info@vendeze.com; or (ii) send postal mail to: Vendeze, INC, 4705 Eagle Feather Dr., Austin, TX 78735.