Planning a wedding involves lots of big decisions, and one of the most common questions is “how much do wedding rentals cost?” as planners weigh whether it is more cost effective to rent or buy the items they need. Whether it’s deciding between renting or buying items like tents, chairs, or decorations, each choice can significantly affect your budget and how the event goes overall.
In this guide, we’ll compare the costs and benefits of renting versus buying the top 10 items that are often needed at weddings. Whether you’re organizing a one-time event or you’re a seasoned party planner, this article will help you navigate your options, manage costs effectively, and make informed decisions for your next big celebration.
Want to jump to a specific section? Feel free to use the table of contents below:
- Renting vs. Buying — Pros and Cons
- How Much Do Wedding Rentals Cost?
- Tips for Managing Wedding Rentals
- Where to Find Wedding Rentals
Renting vs. Buying — Pros and Cons of Each
When planning a wedding, deciding whether to rent or buy various items is a major consideration. Both options come with their own sets of benefits and drawbacks. Here’s a breakdown to help you make an informed choice:
Pros of Renting
Renting is generally more affordable than buying, especially for high-cost items like tents and sound equipment that you may only use once. Most rental companies often offer a wide range of options, from the latest trends to traditional styles, so you can find exactly what suits your wedding theme without the cost of purchasing!
Additionally, renting eliminates the need for long-term storage and maintenance. Everything is delivered, set up, and then taken away by the rental business, which can significantly reduce the unnecessary burden on your big day. As for quality, items from rental businesses are typically well-maintained and come in good condition. Companies make sure that their products are clean and presentable, which means one less thing for you to worry about!
Cons of Renting
You may face challenges with availability, especially during peak wedding season. Popular items or specific styles might be booked months in advance. Additionally, rentals may not always match your personal taste, as they are designed to appeal broadly to many customers.
Pros of Buying
Purchasing items can be a better value if you plan to use them multiple times or if you can sell them after the wedding. Once purchased, you have the items at your disposal whenever you need them without worrying about rental timelines or availability.
Cons of Buying
The upfront cost of purchasing wedding items can be significantly higher than renting, which might strain your budget. After the wedding, you’ll need to figure out what to do with the items. Storage and maintenance can get complicated and expensive. Additionally, If you decide to sell the items later, they may depreciate in value. It might also be challenging to find buyers for used wedding decor.
Our Recommendation: Take a Balanced Approach
When planning your wedding, it’s wise to balance renting and buying to make the most of your budget and reduce stress. While renting can save you money and hassle, particularly for large, expensive items like tents and sound equipment, purchasing may make sense for personalized items that you can keep as mementos or reuse. For example, consider renting things like chairs, tables, and catering equipment that are costly to buy and difficult to store.
On the other hand, buying smaller, customizable items such as certain decorations or a unique piece of attire might enhance your wedding’s personal touch and provide lasting memories. By carefully choosing which items to rent or buy, you can effectively manage your costs without compromising the quality and individuality of your big day.
How Much Do Wedding Rentals Cost?
In this section, we’ll explore the costs associated with both renting and buying 10 common wedding items. From tents to photobooths, understanding the financial implications of these choices can help you budget more effectively and make informed decisions. We’ll break down each item, providing insights into the typical rental prices compared to the purchase costs.
1. Tents
How Much Does a Wedding Tent Rental Cost?
Renting a tent for your wedding can be a practical choice, especially if you’re hosting an outdoor event. Tents come in various sizes and styles, from elegant canopy versions to sturdy, expansive marquees.
The cost of renting a wedding tent can vary widely depending on the type and size you choose. Generally, prices range from $300 for smaller, simpler models to upwards of $3,000 for large, luxurious ones equipped with features like windows, flooring, and elaborate designs. The average cost for a mid-sized tent that accommodates around 100 guests is typically between $500 to $1,200. This rental fee often includes setup, takedown, and sometimes even a day-before setup to ensure everything is perfect for your event.
How Much Does a Wedding Tent Cost to Buy?
Purchasing a tent of comparable size and style to those available for rent might cost anywhere from $1,000 to well over $5,000, not including the additional expenses for storage, maintenance, and setup equipment. While buying a tent provides the benefit of ownership and potential future use, the initial outlay and ongoing costs can be very expensive for a single event.
Recommendation:
For most weddings, renting a tent is significantly more cost-effective and convenient. It eliminates the hassle of setup and storage, and rental companies often offer a range of styles to match your wedding theme perfectly. Unless you plan on using a tent frequently for future events, renting is generally the more practical choice.
2. Tables and Chairs
How Much Does It Cost to Rent Tables and Chairs for a Wedding?
When planning a wedding, ensuring your guests have a comfortable place to sit and enjoy the celebration is essential. Renting tables and chairs is often the most cost-effective and convenient option for weddings. The cost to rent can vary significantly based on the style and material of the furniture. On average, renting a table can cost anywhere from $8 to $20, while chairs can range from $2 to $10 each, depending on whether they are simple folding chairs or more elegant options like Chiavari chairs. These rental costs typically include delivery, setup, and pickup services.
How Much Does It Cost to Buy Tables and Chairs for a Wedding?
Buying tables and chairs for a wedding can be considerably more expensive. A basic folding table might cost around $30 to $50, and a decent-quality chair can range from $10 to $30 or more. However, for more stylish or durable options, prices can escalate quickly. This does not include the logistical costs of transporting and setting them up at your venue.
Recommendation:
For most weddings, renting tables and chairs is the preferred choice due to its convenience and cost-effectiveness. It allows couples to select from a range of styles that suit their wedding aesthetic without the burden of post-event storage or resale. Unless you frequently host large events, the investment in purchasing is not practical.
3. Linen
How Much Does It Cost to Rent Linens for a Wedding?
Linens, including tablecloths, napkins, and chair covers, play a crucial role in setting the tone and style of your wedding decor. Renting linens for a wedding is generally the most cost-effective choice for most couples. Rental costs can vary depending on the material, size, and design, but typically, renting a standard tablecloth costs between $10 and $40, napkins around $1 to $3 each, and chair covers range from $2 to $5 each.
How Much Does It Cost to Buy Linens for a Wedding?
Buying linens might seem like a viable option if you seek specific customizations or plan to reuse them. However, purchasing linens can be costly. Basic polyester tablecloths can start at around $15 each, but more luxurious fabrics like satin or damask can cost $30 or more. Similarly, high-quality napkins and chair covers can add a lot of money to the overall cost. Additionally, you’ll need to consider the costs and logistics of cleaning and storing the linens after the event.
Recommendation:
Renting linens is generally the more practical choice for weddings due to the convenience, variety, and cost benefits it offers. It eliminates the need for cleaning and storing; rental companies typically provide a broad selection to match any wedding theme. Buying linens is only recommended if you require specific customizations that cannot be met through rentals or if you frequently host large events where the long-term cost could be justified.
4. Lighting
How Much Does It Cost to Rent Lighting for a Wedding?
Lighting sets the mood for your wedding, from bright fairy lights that make the evening magical to elegant chandeliers that add a touch of class.
Depending on the type of lighting you choose for your wedding, renting can be the more affordable option. Prices depend on the type of lights you choose. For example, simple string lights might cost around $25 to $50 to rent, while large LED lights can cost $30 to $40 per day.
How Much Does It Cost to Buy Lighting for a Wedding?
Buying lighting can get expensive, especially if you want something special like vintage lamps or LED light setups. Prices for buying lights can start from a few hundred dollars and go up significantly depending on the style and number of lights you need. Plus, you’ll have to handle installation yourself or hire someone to do it, which adds to the cost.
Recommendation:
For most weddings, renting lighting is usually the better choice. It’s more cost-effective, includes setup, and you can choose from a variety of styles to create the perfect atmosphere for your special day. Buying is best if you want very specific lighting that you plan to use again or if you’re hosting multiple events where the cost could be spread out over time.
5. Decorations
How Much Does It Cost to Rent Wedding Decor?
Decor includes all the things that make a wedding look beautiful, like centerpieces, flowers, and other special touches. While you can rent some big decor items, many people choose to buy or make their own to save money and add a personal touch.
Renting decor like big backdrops or special pieces can be expensive. Sometimes, it costs as much as buying them because you need them for the whole wedding day.
How Much Do Wedding Decorations Cost?
Purchasing decor is a popular choice, especially for those who want specific themes or personalized details that rental businesses cannot provide. Simple DIY decor projects can be very cost-effective, often just requiring some time and creativity. For example, handmade table centerpieces or custom signage can be made at a fraction of the cost of buying pre-made or renting.
Here are some trending DIY decor solutions!
What Wedding Decorations Do You Need?
- Centerpieces: These are decorations that go in the middle of the tables where guests sit. They often include flowers, candles, or other pretty items.
- Floral Arrangements: Flowers are used throughout the wedding venue, including at the altar, on tables, and sometimes even attached to chairs.
- Backdrops: These are large decorative setups where important moments happen, like saying your vows or taking photos.
- Hanging Decorations: Things like lanterns, fairy lights, or fabric drapes that are hung around the venue to make it look beautiful.
- Table Runners and Chair Sashes: Fabric pieces that add color and style to tables and chairs.
- Signage: Signs that guide guests to different parts of your wedding or share important information like seating arrangements.
Recommendation:
If you want your wedding to have a specific look or theme and you’re trying to save money, we recommend purchasing or creating your own wedding decor. DIY decor not only offers a cost-effective solution but also adds a unique, personal touch to your celebration. Start simple with projects like creating your own table settings or decorative elements that don’t require extensive skills.
6. Sound Equipment
How Much Does It Cost to Rent a Sound System?
Good sound equipment is key for music and speeches at your wedding. It helps make sure everyone can enjoy the festivities and hear every important word!
Renting sound equipment is usually more manageable and cost-effective than buying. For a basic setup with speakers and a microphone, you might spend between $100 to $300 for the rental. This often includes professional setup and support, which means you don’t have to worry about technical issues on your big day. More complex systems with multiple speakers, mixers, and other audio gear could cost more, depending on what you need.
How Much Does It Cost to Buy Sound Equipment?
Buying sound equipment can get very expensive. A professional-quality speaker alone can cost $500 or more, and you’ll need at least two for a basic setup. Add in mixers, microphones, stands, and cables, and the costs can quickly climb into the thousands. Plus, you’ll need someone knowledgeable to set it up and run it, or you’ll need to learn how yourself.
What Sound Equipment Do You Need for a Wedding?
- Speakers: These are crucial for projecting sound clearly across the venue, ensuring all guests can hear the music and speeches.
- Microphones: Choose wireless microphones, which are ideal for speeches and toasts. They allow speakers to move freely.
- DJ Equipment: If a DJ is involved, equipment like turntables, a DJ controller, and headphones may be needed, depending on the DJ’s setup requirements.
- Power Supply: Ensure there are enough outlets and power strips to safely power all equipment, and consider having a generator as a backup for outdoor settings.
Recommendation:
For most weddings, renting sound equipment is the best option. It’s more affordable, includes expert setup, and you get access to high-quality, well-maintained gear. Buying is only recommended if you frequently host large events or need sound equipment for other purposes, where the long-term use justifies the initial expense.
7. Dance Floors
How Much Does It Cost to Rent a Dance Floor?
A dance floor is a must-have for any wedding reception where guests are expected to dance. It defines the space and ensures safety and comfort while dancing.
Renting a dance floor is usually the most practical and affordable option for weddings. The cost can vary depending on the size and material of the dance floor since most businesses charge by the square footage needed. Generally, you can expect to pay from $1.00 to $3.00 per square foot of dance floor. For example, a dance floor that is $1.50 per square foot would cost $216 for a 12′ x 12′ space. This price typically includes delivery, setup, and pickup, which can save a lot of hassle.
How Much Does It Cost to Buy a Dance Floor?
Buying a dance floor can be quite expensive, with prices often starting around $1,000 for basic portable models and going much higher for larger or more elaborate designs. Additionally, you would need to handle setup and storage yourself, which can be a significant challenge.
How Much Dance Floor Do You Need?
As a general rule of thumb, each person on a dance floor needs four square feet of space to dance comfortably. This means that a 12′ x 12′ dance floor can accommodate up to 36 people.
Recommendation:
For most weddings, renting a dance floor is the best choice. It’s more affordable, hassle-free, and you can choose a style that fits your venue and theme. Buying a dance floor generally only makes sense if you regularly host events or run a venue yourself where the floor can be used frequently.
8. Photo Booths
How Much Does It Cost to Rent a Photo Booth?
Photo booths have become a popular feature at weddings. They offer guests a fun way to capture memories and provide unique keepsakes from the celebration.
Renting a photo booth is typically the most convenient option for weddings. Costs can vary depending on the features and technology included, such as digital downloads, social media integration, and physical printouts. On average, renting a photo booth ranges from $300 to $800 for the event. This fee generally includes setup, operation, and breakdown, along with an attendant to help guests use the booth.
How Much Does It Cost to Buy a Photo Booth?
Purchasing a photo booth can be a significant investment, with prices starting around $2,000 for a basic model and escalating for high-tech options or custom designs. Owning a photo booth also requires maintenance, updates to software, storage, and setup for each use, which adds to the long-term costs.
Recommendation:
For most weddings, renting a photo booth is advisable due to its convenience and cost-effectiveness. It eliminates the hassle of setup, maintenance, and updates, allowing you to focus on enjoying your special day. Buying a photo booth is generally recommended only for those who frequently host large events or are considering a business venture in event rentals.
Want to know more about photo booth rentals? Check out our ultimate guide!
9. Catering Equipment
How Much Does It Cost to Rent Catering Equipment?
If you’re planning to cater your own wedding, having the right catering equipment is crucial for serving food efficiently and keeping it at the proper temperature. Whether you’re serving a simple buffet or a full-course meal, the choice between renting and buying equipment can significantly impact your budget and setup ease.
Catering equipment rentals are typically more budget-friendly and convenient for one-time events like weddings. Rental costs vary based on the type and quantity of equipment but generally include commercial-grade warmers, coolers, serving dishes, and utensils. Prices might range from $100 to $500 or more, depending on your needs. This option often includes delivery, setup, and pickup, which can greatly reduce the day-of-event stress.
How Much Does It Cost to Buy Catering Equipment?
Buying catering equipment can be costly, especially if you opt for commercial-grade items necessary to handle large quantities of food safely. Costs can quickly escalate beyond $1,000 for basic setups. While buying may seem like a good investment for those who frequently host large gatherings, for a single event, it might not be cost-effective.
What Equipment Do You Need to Cater Your Own Wedding?
- Chafing Dishes: Used to keep hot foods at the appropriate temperature throughout the event.
- Serving Utensils: Includes tongs, serving spoons, and ladles.
- Buffet Tables: Tables set up for food display and services.
- Portable Coolers: To keep salads, desserts, and beverages chilled.
- Drink Dispensers: Can be used for lemonades, teas, or water.
- Dinnerware and Glassware: Plates, glasses, cups, and cutlery for guest use.
Recommendation:
For those planning to cater their own wedding, renting catering equipment is generally the best choice. It offers a balance of cost-efficiency, convenience, and access to professional-grade tools without the commitment of high expenses and storage needs associated with buying.
10. Wedding Arches or Altars
How Much Does It Cost to Rent a Wedding Arch?
Wedding arches and altars serve as the focal point for your ceremony, framing the magical moment when you exchange vows. They come in various styles, from simple wooden structures to elaborate floral designs.
Renting a wedding arch or altar is a popular choice for many couples due to the convenience and cost-effectiveness it offers. The rental cost typically ranges from $50 to $400, depending on the complexity and design of the arch or altar. This price often includes delivery, setup, and removal, which can greatly simplify your wedding day logistics.
How Much Does It Cost to Buy a Wedding Arch?
Purchasing a wedding arch or altar can be significantly more expensive, especially if you opt for a custom-designed piece. Costs can start at around $100 for basic models and can exceed $1,000 for more intricate or large-scale designs. Buying may require additional expenses for transport and setup, not to mention storage after the wedding.
Recommendation:
For most couples, renting a wedding arch or altar is the advisable option. It strikes a balance between cost, convenience, and variety, making it easy to find a beautiful centerpiece for your ceremony without the hassle of logistics and storage. Renting is particularly attractive if you’re looking for a hassle-free, cost-effective solution to enhance your ceremony space. Opt for buying only if you have a specific design in mind that cannot be rented, or if you plan to use the arch or altar for multiple events.
Tips for Managing Wedding Rentals
Renting items for your wedding can simplify many aspects of planning and setup. However, to ensure everything goes smoothly, it’s crucial to manage your rentals effectively. Here are some tips to help you navigate the process and make the most of your wedding rentals:
- Book Early: Popular items and services can book up quickly, especially during peak wedding seasons. Start researching and booking your rentals as soon as you have your wedding date and venue confirmed to ensure availability.
- Read the Fine Print: Carefully review the terms and conditions of your rental agreements. Pay special attention to delivery and pickup schedules, damage policies, and cancellation terms.
- Ask Questions: Don’t hesitate to ask your rental company about anything unclear in the agreement. Understanding your responsibilities and theirs will help avoid any surprises.
- Check Venue Restrictions: Some venues have specific rules about which rental companies you can use, where items can be set up, and when they must be removed.
- Schedule Deliveries: Coordinate the delivery and setup times with your venue. Ensure they know when to expect your rental companies and confirm there is adequate space and access for them.
- Contact Person for Rentals: Assign a trusted friend, family member, or wedding planner to be the point of contact for your rental companies on the day of the wedding. This person can oversee the delivery, setup, and eventual pickup of rented items.
- Have a Backup Plan: Consider potential issues like bad weather for outdoor rentals or missing items. Having a plan in place for these scenarios can reduce stress on your wedding day.
- Check for Damage: Inspect all items for damage before they are picked up by the rental company to avoid disputes about security deposits.
Where to Find The Best Wedding Rentals
Reventals has wedding rentals available in several cities:
- Atlanta Wedding Rentals
- Austin Wedding Rentals
- Baltimore Wedding Rentals
- Chicago Wedding Rentals
- Dallas Wedding Rentals
- Denver Wedding Rentals
- Houston Wedding Rentals
- Las Vegas Wedding Rentals
- Los Angeles Wedding Rentals
- Miami Wedding Rentals
- Nashville Wedding Rentals
- New Orleans Wedding Rentals
- New York Wedding Rentals
- Philadelphia Wedding Rentals
- Phoenix Wedding Rentals
- Salt Lake City Wedding Rentals
- San Antonio Wedding Rentals
- San Diego Wedding Rentals
- San Francisco Wedding Rentals
- Santa Barbara Wedding Rentals
- Seattle Wedding Rentals
- Tampa Wedding Rentals
- Washington Wedding Rentals
