Planning an outdoor event can be a challenge, especially when it comes to keeping everyone comfortable. If your event calls for an air-conditioned party tent, you might be wondering just how much cooling power you’ll need to keep things cool, or even where to start with budgeting for it. From tent size to the number of guests, to the time of year, there’s a lot to consider.
This guide will break it all down for you—what to expect in terms of tent sizes, cooling requirements, and how those factors impact costs. By the end, you’ll have a clear idea of what you need to make your event a success, along with a few insider tips to make the planning process a little easier!
- What Size Air Conditioner is Needed for an Event Tent?
- Tips for Keeping Your Air Conditioned Party Tent Cool
- FAQ’s
What Size Air Conditioner is Needed for an Event Tent?
On average, tented events need one ton of air conditioning for every 100 square feet. If it is going to be around 100 degrees, and there will be a lot of people in the tent, then plan on 75 square feet per ton. If it’s not that hot, or the number of people inside is lower, you can plan on one ton for over 150 square feet.
| Tent Size with Sides | Estimated A/C Needed | Approximate Total* |
|---|---|---|
| 10 x 30 – $500 | 3-5 Tons $1,300 – $1,500 | $2000 |
| 20 x 40 – $700 | 8-10 Tons $2,000 – $2,500 | $3000 |
| 20 x 50 – $800 | 10-12 Tons $2,500 – $3,000 | $3500 |
| 30 x 60 – $1400 | 18-20 Tons $3,000 – $3,500 | $4500 |
| 40 x 60 – $2000 | 25-30 Tons $3,500 – $4,000 | $5500 |
Additional Considerations:
The prices in the chart above include the cost of renting a generator to power the A/C, but they don’t cover the fuel needed to run those generators. Delivery and setup are additional costs that can vary based on your location and the timing of setup and tear-down. For instance, if an air-conditioned tent needs to be removed at midnight right after an event, that will cost more than a pickup during normal business hours.
The tent prices listed are estimates, and actual costs can vary depending on the type of sidewalls you choose—walls with windows typically cost more than solid tent walls. If the tent can’t be staked into the ground due to irrigation systems or other restrictions, you may need to rent water barrels, which adds to the overall cost. Additionally, you’ll need to factor in the cost of tent lighting and may want to consider other accessories, which can also increase the total price.
Tips for Keeping Your Air-Conditioned Party Tent Cool
An air conditioner is definitely a lifesaver for hot days, but it doesn’t have to do all the work on its own! There are a few practical things you can do to help keep your guests cool and make sure the A/C is running as efficiently as possible.
Here are some simple but effective ways to keep your guests cool inside your tent:
- Shading: One of the easiest ways to keep your tent cooler is by placing it in a shaded spot if you can. Trees are great for natural shade! If that’s not an option, use shade cloth or set up extra shade structures around the tent. Every little bit helps keep the heat down!
- Insulation Options: If you’re dealing with really high temperatures, think about adding insulated panels to your tent. These can work wonders for keeping the inside cooler, so your A/C doesn’t have to work as hard.
- Airflow: The way you set up your A/C and manage airflow inside the tent makes a big difference. Place A/C units strategically around the tent for good airflow which can help keep the temperature consistent throughout the space. Position fans to direct cool air where people will gather most, like seating or dining areas.
FAQ’s
Q: How do I know if my event tent needs air conditioning?
A: If your event takes place during warmer months or in an area prone to high temperatures, air conditioning is highly recommended. Tents can heat up quickly, especially with large groups, so if you’re expecting hot weather or a big crowd, A/C is a great investment.
Q: What’s the difference between A/C tonnage and regular cooling units?
A: “Tonnage” is a measure of an air conditioner’s cooling capacity. One ton of A/C can cool 100 to 150 square feet of tent space. However, this depends on the outdoor temperature and the number of guests. Larger events or hotter climates will need higher tonnage to maintain a comfortable temperature throughout the tent.
Q: What’s involved in setting up and tearing down an air-conditioned tent?
A: Setting up involves assembling the tent structure, installing sidewalls, and positioning the A/C units and generator(s). It also includes any necessary equipment like water barrels if the tent can’t be staked. Tear-down is the reverse process, and it can cost more if it needs to be done outside of normal business hours, like late at night after the event ends.
Q: How much space does a generator require?
A: Generators typically need a few square feet of space and should be positioned outside the tent for safety and noise control. Most generators are compact enough to fit in small outdoor areas, but it’s best to consult your rental provider for the exact dimensions and space requirements.
Q: Are there eco-friendly or energy-efficient cooling options available?
A: Yes! Many rental companies offer energy-efficient A/C units that use less power, and some even offer solar-powered options or generators with lower fuel consumption. Ask your provider about green options if you’re looking to reduce your event’s environmental footprint.
Find the Perfect Air-Conditioned Party Tent
Every event is unique, and finding the right air-conditioned party tent tailored to your specific needs is crucial for success. At Reventals, our job is to find the best quality vendors for everything your event needs. Tell us what you need, and we’ll find it for you.
Ready to wow your guests with an outdoor event that’s beautiful and comfortable? Click here to find out how Reventals can help make that dream a reality.
